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Funded agencies will be required to submit reports biweekly on expenditures, number of people served, and general description of services.
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Registered 501(c)(3) organizations in Athens-Clarke County that are currently operating a program offering:
Programs serving the indigent population in the following three areas:
Organizations may apply for funding in one of these areas or multiple areas.
A household is considered indigent if the household earns fifty percent or less of the Area Median Income (AMI). See chart below.
Friday, May 8, 2020.
All applications should be submitted as a USB flash drive AND through email.
The Review Committee will evaluate the applications based on the following criteria:
UNDERSTANDING OF THE PROJECT and proposed technical approach. Assesses whether the contractor has given sufficient evidence of having understood the requirements stated in the scope of work. Technical Approach. Assesses whether the contractor has proposed a solution that is technically feasible and achievable within the constraints of the scope of work. 40 points
PROJECT TEAM Management and Staffing Approach. Assesses contractor’s ability to effectively manage personnel, provide experienced and qualified key personnel and respond rapidly to staffing requirements. Qualifications of Key Personnel. Assesses the ability of the contractor to hire, retain and train qualified technical personnel similar to those required for the task. 20 points
QUALIFICATIONS AND EXPERIENCE of staff assigned to the projects. Experience on Similar Projects. Assesses whether contractor performed satisfactorily on similar projects regarding schedules, turnover rates, meeting costs and success in performing the work. Assess administrative ability to verify and document indigent status of program participants. 40 points
Dependent upon the size of the award, funding will be awarded in monthly installments.
The Mayor and Commission will vote to approve funding on June 2, 2020. Contracting will begin following the vote, and funds will be available once the contracting process is complete.
Between June 3, 2020 and August 31, 2020
The minimum kinds and amounts of insurance are:
Workers’ Compensation – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000 policy limit for disease.
General Liability - $2,000,000 aggregate; $1,000,000 per occurrence; 50,000 fire damage; 5,000 medical expenses; 1,000,000 products completed operations; 1,000,000 personal and advertising injury or greater. Coverage should be on a per occurrence basis.
Automobile Liability – Automobile liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.
Fidelity Bond or Commercial Crime Insurance Coverage pursuant to the following requirements:
The Certificate of Insurance evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting The Unified Government of Athens Clarke County’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Purchasing Administrator.
All coverages, including workers’ compensation shall include a waiver of subrogation endorsement.
The Certificate of Insurance shall reference the proposal and project name as evidencing this requirement.
The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on The Unified Government of Athens-Clarke County property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing Administrator upon request.”
The following persons or entities are to be listed on the Contractor’s general liability policy of insurance as additional insureds:
i. Unified Government of Athens-Clarke County, Georgia
Santerica Davis, Administrative Assistant with the Housing and Community Development Department
Due to the Georgia Constitution’s “Establishment Clause,” ACCGov is prohibited from directly funding religious organizations with our local funds. All recipients of “Indigent Services” funds/Resiliency Package funds must be able to sign an affidavit certifying that they are not a religious or sectarian organization. If you have questions about your organization’s status, please contact Hayley Banerjee at Hayley.Banerjee@accgov.com.
No, financial assistance is not an eligible activity for these local funds.